Colorado Classic & Velorama Festival

DENVER EXPO

Velorama_Day 2_MEN-6.jpg

LOCATION – COORS FIELD, LOT B

Stages 3 & 4 of the Colorado Classic, and the event expo, culminate with Velorama Festival in the heart of Denver and the trendy RiNo Arts District. Stage 3 will be a circuit race through the foothills and Stage 4 will be a circuit race through City Park.
 

Velorama Map-Updated.jpg
 

RACE DATES & HOURS

Saturday, August 18 – Stage 3

Men’s Rider Sign-In : 9:30am – 10:15am

Men’s Race : 10:30am – 2:45pm

Women’s Rider Sign-In : 11:30am – 12:30pm

Women’s Race : 12:45pm – 1:45pm

Men’s/Women’s Awards : 2:45pm – 3:15pm

                       

Sunday, August 19 – Stage 4

Women’s Rider Sign-In : 9:00am – 10:00am

Women’s Race : 10:00am – 11:30am

Men’s Rider Sign-In : 11:15am – 12:15pm

Men’s Race : 12:15pm – 2:45pm

Men’s/Women’s Awards : 2:45pm – 3:15pm

For additional details on the race, please visit https://www.coloradoclassic.com/.
 

FESTIVAL DATES & HOURS

Friday, August 17

Gates Open : 4:00pm

Slow Caves : 5:00pm – 5:30pm

Hop Along : 6:00pm – 6:40pm

The Kills : 7:00pm – 8:00pm

Modest Mouse : 8:30pm – 10:00pm

Gates Close : 10:30pm

Saturday, August 18

Gates Open : 8:30am

Brent Cowles : 4:00pm – 4:40pm

Lo Moon : 5:00pm – 5:40pm

Rainbow Kitten Surprise : 6:00pm – 6:55pm

Cold War Kids : 7:20pm – 8:20pm

The Growlers : 8:45pm – 9:45pm

 

Sunday, August 19

Gates Open : 8:30am

The Shacks : 4:00pm – 4:40pm

Tracksuit Wedding : 5:00pm – 5:40pm

Wildermiss : 6:00pm – 6:40pm

Cults : 7:00pm – 7:40pm

Matt & Kim : 8:00pm – 9:15pm

For additional details on the festival, please visit https://www.veloramafestival.com/.
 

EXPO DATES & HOURS

Friday, August 17

Exhibitor Load In : 10:00am – 2:00pm**

Expo Open : 4:00pm – 10:00pm

Saturday, August 18           

Exhibitor Load In : 6:00am – 8:00am        

Expo Open : 10:30am – 10:00pm

Sunday, August 19

Expo Open : 10:30am – 9:00pm

Exhibitor Load Out : 9:00pm – 11:00pm                              

**You will be assigned a more specific arrival time within the load in window, as well as a booth number, by August 3rd.  Please contact Laura Badali, at lbadali@rpmeventsgroup.com or (858) 829-2393, in advance, if you need additional time for load in or load out.
 

EXPO NEEDS

Your booth fee covers the use of the expo space, and does not include a tent, furnishings or electricity. Please note any rental items that you may need on your Expo Needs Form. This form was distributed, via email, upon executed contract of your space and the completed form was due July 1st. Please return to Laura Badali at lbadali@rpmeventsgroup.com, ASAP, if you have not already done so.

Please come prepared with extension cords. If bringing your own tent, please be aware of Denver fire code that states each tent must be equipped with a fire extinguisher, as well as a 40lb weight per leg. If you do not abide by these guidelines, the fire marshal has the right to remove your tent during inspections.
 

LOAD IN DIRECTIONS

All exhibitors must check in and enter the venue via 33rd Street and Blake Street and will then be directed towards their booth space. Vehicles may be driven to your booth space for unloading but MUST be moved out of the venue and into parking as soon as you are unloaded. You may return to the venue and continue setting your booth space after your vehicle has been moved. All vehicles must be clear of the venue by 2:00pm or they will be towed, at owner’s expense.
 

EXHIBITOR CREDENTIALS

Please pick up your exhibitor credentials at Exhibitor Check In (33rd Street & Blake Street) during load in hours. You will only be allotted the number of credentials noted on your Expo Needs Form, so please make sure you provide the accurate amount. These credentials must be worn during all load in and load out hours, when the venue is closed to the public. All staff working in your booth must have a valid exhibitor credential or event ticket in order to enter the venue.
 

PARKING

Parking is available at Coors Field Parking Lot A for a $15 fee. Parking Lot A sits between Blake Street and the railroad tracks and can be accessed from 22nd & Park Avenue OR 27th & Blake Street.
 

BOXES/TRASH

There will be designated areas for trash pickup during load in and load out and central trash cans in and around the venue. Please be sure to break down your boxes before discarding them – thank you!
 

STORAGE

Your freight and exhibit materials must be stored within your booth. If you have special storage needs, please contact Laura Badali at lbadali@rpmeventsgroup.com, before the expo.
 

SECURITY

Twenty-four-hour security will be provided at the expo, but we cannot guarantee, and are not responsible, for the security of items left in your booth when it is unattended. We suggest that you take small valuables with you at night. When the expo is closed, no venue or exhibitor personnel will be allowed in the expo area.
 

INSURANCE

Exhibitors are required to submit their Certificate of Insurance before the expo begins. Exhibitors are required to maintain $1,000,000 Comprehensive Liability Insurance, $1,000,000 Auto Liability Insurance (when applicable) and $1,000,000 Worker’s Compensation Insurance and to name RPM Events Group Colorado LLC as an Additional Insured to the policies.
 

Sampling a Product

If you are selling a product onsite, you are required to submit a Special Event Sales Tax Application to the State of Colorado and follow the sales tax guidelines below:
 

The combined sales tax rate at Velorama is:

Colorado              2.9%

Denver                  3.65%

RTD                       1.1%     (Collected on the state sales tax return)  

Total                      7.65%
 

State of Colorado forms and instructions:

Colorado DR0589 –Sales Tax Special Event Application

Colorado DR0098 – Special Event Sales Tax Return

https://www.colorado.gov/pacific/tax/sales-tax-instructions-and-forms
 

City and County of Denver forms and instructions:

City & County of Denver Special Event Sales Tax packet
 

https://www.denvergov.org/content/denvergov/en/treasury-division/business-taxes.html
 

SAMPLING OF FOOD & BEVERAGE

Beverage samples are limited to 3 ounces. Food samples are limited to 4 ounces. Companies who plan to sample food and/or beverage should plan to supply small trash cans or bags in their space and use the central cans to empty as needed.

Vendors who are sampling food and/or beverage are NOT required to obtain a health permit with the City of Denver. If you have any questions, please contact the Department of Public Health and Environment at (720) 865-5401 or visit them at http://www.denvergov.org/content/denvergov/en/environmental-health/public-health-inspections/food-safety-section.html .
 

LOAD OUT DIRECTIONS

Exhibitors may not remove materials from the venue before 9:00pm on Sunday, August 19. Vehicles will not be permitted into the lot until attendees have been cleared from the space (tentatively, 9:30pm). All vehicles must check in and enter the venue via the 33rd Street entrance and will then be directed towards their booth space. Please do not bring your vehicle in until you are broken down and ready to load out. The venue must be clear of all exhibitor materials by 11:00pm on Sunday, August 19.

HOTELS

If you have not already made your hotel reservations, we encourage you to do so ASAP. For hotel information, please visit https://www.denver.org/denver-hotels/.
 

ADDITIONAL NOTES

·       Please ensure that your booth is not left unattended during expo hours. We anticipate the heaviest traffic to be in the afternoon hours, and encourage you to staff accordingly, but note that you are responsible for security of items in your booth when festival gates are open.

Please limit all aspects of your activation to your booth space so that you do not interfere with your neighbor’s ability to interact with attendees.

Please do not display banners or signage outside of your booth space.

Please do not leaflet or distribute product outside of your booth space.

Only brands with a signed contract may be present at a booth space, unless previously arranged. Any additional branding or partnerships will be removed from the expo grounds or obligated to pay the booth fee for additional brand presence.

 

We look forward to seeing you in Denver!